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Administration Overview

The Administration module lets you configure your projects, templates, form labels, and user profile. You can access it:

  • by clicking the Administration card on the Better EHR Studio's entry page or
  • by clicking the user icon in the bottom left corner of the Better EHR Studio interface and then selecting Administration.

Administration module image


In the Projects section, you can find all the added and saved projects within your account. At the top, there is a list of projects where you can find all the relevant information about your projects, except credentials. You can remove a project at any time by clicking the red bin icon located on the right side of the project list.

The blue dot in front of a project's name in the list indicates your currently-selected project. All content is loaded from this Project/EHR Server. You can change your selected project by simply clicking another one from the project list. You can also select a different project using the dropdown menu at the bottom of the Administration's navigation panel, or by clicking the user icon in the bottom left corner and then using the 'project:' dropdown.

To add a new project, use the section directly below the project list.


In the Administration's Template section, you can browse all uploaded templates included in your currently selected project. The list of templates is sorted alphabetically with each line also displaying the date of a template's last update. The button at the end of each line lets you move templates between projects, export or delete them. If you decide to delete a template, keep in mind that the template will be removed from the EHR server and that this action cannot be undone.

External variables

The section on External variables enables you to manage the variables created for your current project. These variables can be accessed in every form in your project, thereby simplifying their use within all forms.

There are two existing cases of externally defined variables: ehrId and terminologyURL. They can not be removed or changed, and we can only set the test value for them during the form building process.

API connectors

The API connectors section allows you to manage the APIs created for your current project. These APIs are accessible in every form within your project, making it effortless to use them across all forms.

Form Labels

Form labels enable you to tag all forms within a currently selected project. With tags, you can easily filter forms by functionality, type, ward, and more. In the Form Labels section, you can add, edit, or remove your labels. Each label is named and color-coded for easier visual grouping of your forms.

When adding form labels, you can select the label name, and you can provide the color value either as a hex code (i.e., #5f9ea0) or as any of the named CSS colors (i.e., cadetblue). You can also click the circular arrows button next to the hex value field in order to randomise color. The same applies when editing form labels.

User Profile

In the User Profile section, you can view the current user's e-mail and change the account's password.

We recommend using a strong password with at least eight upper and lower case character combinations that contain at least one number and one common symbol (i.e., @, %, $, &, !, etc.).

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